Class allocations are provided in the week before school commences. Term 1 begins with two School Development Days.

• Email your School Contact(s) after receiving your allocation to introduce yourself and negotiate lesson times
• School Contact names are in the Teacher Class Allocation Excel spreadsheet
• Pay Staff Amenities fee: $10 cash only to the Accounts Admin Assistant
• Collect your magnetic name badge from IMSS when notified it's ready

The handbook is on Connect — PDF copy in the Library and a link on the IMSS Connect summary page.

Connect Library → Administration Documents → Timetable, Travel & Calendar

Includes festivals, census dates, stock list due dates, staff meetings and school development days. An Outlook Calendar version is available in the same location.

Yes, but approval is required first — private school teaching, studio teaching, casual gigs, business activities, SMSFs and family trusts. Required under Section 102 of the Public Sector Management Act 1994 (WA). Apply through Ikon.

The handbook includes a Who's Who at IMSS section covering Senior Management and the Allied Professional Team. The Allied Professional Team is actively involved in induction processes — connect with your mentoring team and LAC who can introduce you to key contacts.

Full list of IMSS acronyms and abbreviations: Connect Library → Administration Documents → IMSS Information

Useful one-page reference guides are also being developed for staff to save.

Connect Library → Admin Docs → School Resources → IMSS Service Agreement

This clarifies what IMSS and schools are each responsible for. If a school asks you to do something outside your capacity or role, direct them to contact IMSS — we will support you. IMSS plans to also publish this on Ikon with section-by-section breakdowns.

Submit by end of Week 4, Term 1 to IM.SS.HR@education.wa.edu.au. Leave a courtesy copy at each school. Include travel details with your submission. See pages 14–18 of the handbook and IMSS Timetable Tips in Connect for detailed guidance.

Permanent changes: Submit a new timetable to HR inbox and all schools.

Significant temporary changes (camps, development days): Use the Temporary Change of Timetable form in Connect → Administration Documents → Timetables, Travel & Calendar. Email to HR inbox ASAP.

Small temporary changes (assemblies): Ensure schools agree in advance. No submission needed. Confirm in writing via email.

• All allocated teaching time
• TOIL and DOTT as separate lines
• Travel between schools
• Breaks
• Ensemble rehearsal time as a separate event (IMSS-funded and school-funded — specify which)

Step 1 — Find relief: Consult the list at imssdata.com. Text all teachers in your instrumental group with the day(s) needed.

Step 2 — No one available? Text all relief teachers marked "MULTI".

Step 3 — Confirm relief: Email your timetable and instructions to the confirmed relief teacher.

Step 4 — Can't engage relief (or too ill)? Call or text your AP (before 9:00pm or after 6:30am):

• Deb Banks (Brass, Contemporary, Guitar) — 0403 133 730
• Amanda Johnson (Woodwind) — 0419 953 833
• Alexandra Bak (Strings, Percussion, Voice) — 0449 744 303

Step 5 — Text the IMSS Leave Mobile: 0475 265 082 (day-of absences only)

• First & Last name · Date/s absent · Leave type
• Schools notified: Y/N (if No, advise if classes before 9:00am)
• Relief organised: Who, when & where?

Step 6 — Before-school lessons: Inform the school contact and action your Duty of Care plan.

Step 7 — Evidence (if required): Send to IM.SS.HR@education.wa.edu.au ASAP.

• Required for leave exceeding two consecutive working days
• Required for leave immediately before or after a student vacation
• Acceptable: Medical Certificates, Pharmacy certificates, appointment confirmations

Step 8 — Enter leave in HRMIS within 48 hours (via Ikon). Include relief teacher name (or "No relief") in comments. Duration errors? Email IM.SS.HR@ with an up-to-date timetable.

Step 1 — Email your AP for approval (CC your LAC):

• Deb Banks (Brass, Contemporary, Guitar) — Deborah.Banks@education.wa.edu.au · 0403 133 730
• Amanda Johnson (Woodwind) — Amanda.Johnson@education.wa.edu.au · 0419 953 833
• Alexandra Bak (Strings, Percussion, Voice) — Alexandra.Bak@education.wa.edu.au · 0449 744 303

Step 2 — Discuss relief options with your LAC/AP before contacting relief teachers.

Step 3 — Contact relief teachers: imssdata.com

Step 4 — Complete the IMSS Relief Plan Template (Connect Library → Administration Documents → Absence/Leave Processes & Forms). Email to AP, Line Manager and CC IM.SS.HR@education.wa.edu.au

Step 5 — Prepare handover notes (email to relief teacher and line manager) covering: assessments/reporting, performance obligations, school contact details, online platforms, parking, keys, Ensemble Duty of Care plans.

Step 6 — Inform schools of relief arrangements and any timetable changes.

Step 7 — Evidence: Same rules as short-term (above). Submit to IM.SS.HR@ at time of applying.

Step 8 — Enter leave into HRMIS via Ikon.

The Leave Mobile (0475 265 082) is for day-of absences only.

For planned and extended absences, email your AP and LAC directly — refer to the Long-Term Absence process. Your relief teacher has their own instructions for contacting IMSS and should not be contacting you on your day off.

Schools must be notified for Duty of Care reasons — especially for Period 0 or out-of-hours lessons. IMSS can receive 10+ emergency leave notifications in a single morning, making it impractical to call every school on behalf of every teacher.

However, if you are too unwell or there is an emergency, let IMSS know in your leave mobile text that you have been unable to notify schools. IMSS will assist where possible.

If you are too ill or incapacitated to arrange relief, go straight to Step 4: contact your Associate Principal directly by call or text. They will take it from there. Your wellbeing comes first.

Monday afternoon meetings (1:00pm–3:30pm) are a scheduled work activity. Non-attendance without approval = leave without pay. If unable to attend due to illness: notify your LAC, text the leave mobile, enter leave in HRMIS, and check with your LAC for missed information.

Your Teachers Award and Agreement is on Ikon. For specific queries: IM.SS.HR@education.wa.edu.au or your LAC.
Process documents: Connect Library → Administration Documents → Absence/Leave Processes & Forms

Email IM.SS.Instruments@education.wa.edu.au for: stock lists, extended loans, instrument transfer/request/repair-return forms, and accessories. Check allocations via MILS on Ikon.

Not currently — transfers involve steps that must be completed by the Admin team. Continue to submit Instrument Transfer Forms to IM.SS.Instruments@education.wa.edu.au.

Per the IMSS Service Agreement, schools are responsible for managing and tracking loan instruments. If a school asks you to do something outside your capacity, direct them to contact IMSS — we will support you.

For student withdrawals: see page 38 of the handbook. Completed withdrawal forms go to the Forms Mailbox.

IMSS Allied Professionals present on these processes at SDDs 1/2 and 5.

• End of year: Discuss instrument return with schools — don't just tell students to take instruments home over holidays. Schools are responsible for instruments.
• Start of year: Check that instruments listed on MILS are physically at the school.

Instrument accessories (mouthpieces, bows, strings): Email IM.SS.Instruments@education.wa.edu.au

Note: Consumables (reeds, cork grease, slide oil, cleaning cloths) are purchased by families — not provided by IMSS.

New repertoire: Contact your Line Manager with the specific request and rationale.

Borrowing from Resource Centre: Email InstrumentalMusic.SS@ to request specific pieces. Metro staff: collect from IMSS Office. Regional: can be posted.

Register with the Library Technician (Jamie Maginnis). Loans: standard 8 weeks, festival items up to 7 days. A new digital catalogue for searching and requesting items digitally is coming soon.
Catalogue currently: Connect Library → IMSS Resource Centre - Library

IMSS is open Mon–Fri 8:00am–4:00pm. Follow the line management structure:

1. Email your LAC first
2. LAC will refer you to the AP if needed
3. AP will schedule time with the Principal if required

• Friday Bulletin (Connect) — all operational updates. Staff must read this.
• Connect Notices — time-sensitive notifications
• SIM News — published each term
• Email — check at least twice weekly

Submit SIM News contributions to the Events mailbox by end of Week 7 each term.

IMSS is a large, multi-faceted organisation. Shared mailboxes ensure: redundancy (if one staff member is away, others can action your request), business continuity, oversight (anyone can check the status of a request), and future-proofing for staff changeover or growth. If you email an individual who is unexpectedly on leave, your message may be unseen for days. Shared mailboxes prevent this.

Connect is the recommended DoE platform. For high schools, check with the Head of Music about which platform is used.

Contact the Events team: IM.SS.Events@education.wa.edu.au
Festival dates are also listed in the IMSS Staff Calendar on Connect.

Only a few forms are currently on Ikon. IMSS plans to move all forms there so they're always live and up-to-date. Any Ikon forms will be linked from Connect — always check Connect first and follow any Ikon links to access the most current version of a form.

Follow the template in: Connect Library → Administration Documents → IMSS Information (email signature Word document template).

• Submit at end of each month — do not let claims accumulate
• Email to your Learning Area Coordinator
• Submit in the first week of each month to ensure timely processing

Electronic form: Connect Library → Administration Documents → Timetable, Travel & Calendar

One school only: You meet your own commuting costs.
Multiple schools: Entitlement based on using your car as a de facto office for instruments and materials. The 'base school' concept calculates entitlements.

Do NOT claim: swimming carnivals, excursions, school development days, travel to IMSS on non-meeting days.
CAN claim: concerts, parent info evenings, hearing tests.

Current rates in your award on Ikon.

Payslips are not printed on site. Access via HRMIS on Ikon. For pay or appointment queries: IM.SS.HR@education.wa.edu.au

After completing relief (not part of a fixed-term contract), email IM.SS.HR@education.wa.edu.au with:

• Date of relief
• Name of teacher you relieved
• Start and finish time

HR will pay according to your employment status (ADY for contracted/permanent, CAS otherwise).

IMSS requires teachers to complete an online census throughout the year. In Term 1 you confirm classes, student numbers and names. This information is vital — keep it accurate and current. Access via IMSS Data or the Links section of IMSS Connect Community.

There is a $300 per person allocation for professional learning. Contact your Line Manager with your specific request and rationale. Leadership also identifies workshops for staff outside of SDDs and General Staff Meetings. For formal applications, contact HR.

IMSS teachers are DoE employees and must model high standards of personal and ethical behaviour, in line with the DoE Staff Conduct policy. Dress must be appropriate for teaching, moving equipment, performances and rehearsals.

Yes. A written request (preferably from the school) is required — stating purpose, dates and impact on teaching. Do not assume automatic approval.

For interstate/overseas travel, application must be made to the Director-General or Minister. School tours are managed by the school, but IMSS must be informed and approve arrangements.

Submit a request: bit.ly/imssict (also in the Friday Bulletin)

How-to videos: Teams → How-to ICT

Urgent ICT issues: Call reception 9338 9500 — available 8am–4pm Mon–Fri, they'll transfer you to Chris or Manali.

Wireless at IMSS Maylands: use your ID and single sign-on password.

All DoE staff have webmail and Ikon access. Via Ikon:

• Connect — all IMSS documents and resources
• MILS — instrument allocations
• HRMIS — payslips and leave requests
• Professional Learning / PLIS — mandatory courses
• Schools Online · OneDrive